Thursday, March 7, 2013

You’re engaged, congratulations! Now what?

It’s very common for us to get contacted by couples who just got engaged and are eager to start planning the big day; so what’s the next step?. Whether you want a small and intimate wedding or a large-scale celebration, there are several key aspects to cover before you can start looking into the little details.

Wondering where to begin? The most effective way to star planning your wedding is by having a checklist including all the necessary items you must cover in order to design your ideal wedding day!

Sit down with your future spouse and write down your responses to the following questions. Then, let your answers guide you through the planning process, from deciding on a venue to choosing a unique wedding favor.

DSTINATION / VENUE: name, address and website (we all know this decision will be extremely easy once you check out our beautiful, Hilton Papagayo Resort & Spa… wink, wink!)

CONTACT: name, phone and email

VENDORS – have you selected a…:
1.     Lawyer (officiant), contact. Are the documents and vows complete?
2.     Florist, contact, package select, additional flowers?
3.     Photographer: contact, package, schedule?

1.     Is our preferred day available?
2.     How many other weddings or events will be booked that day?
3.     Are there any planned constructions or renovation at the venue or surrounding areas that may affect your event?
4.     What are the site’s fees, deposits and payment schedules?
5.     Do costs vary by day or time (Saturday, Sunday / afternoon, evening)?
6.     Are there any surcharges? Service charges and gratuities, cleaning fees, overtime rates, cake cutting, space rental fee, MC service.
7.     What’s the cancellation policy? Is the deposit refundable?

1.     Can we use an outside caterer or weeding planner?
2.     Does the site have a liquor license?
3.     Can we bring in our own toast liquor? If so, how is it charged?
4.     Is there room for a band, DJ and/or dance floor? Cost?
5.     Can we modify the existing décor options in any way?
6.     Are candles, sky lanterns, fireworks and/or confetti permitted?

1.       Who on staff will be our point person throughout the event?
2.       Does the venue have insurance or do we need to get it?
3.       Do we need any permits?
4.       What are the restrictions? Minimum and maximum capacity, handicap accessibility, noise/timing, photography/flash/video.
5.    What time can our vendors start setting up? What time do they need to leave?

This list is just a beginning to start building your perfect day. We will elaborate more on how to select the perfect venue and destination for your wedding on our next blog, so stay tuned!  

Don’t forget you can always count on the professional, efficient and friendly hand that you will get from our wedding coordinator here at Hilton Papagayo.

To be continued…

Warm Regards!!!


  1. Hello. impressive job. I did not anticipate this. This is a remarkable story. Thanks!
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  2. Really good job done. If the sky lanterns, confetti, candles and decor are allwoed, then I think that contacting Just Artifacts LLC would be beneficial for one.

  3. thanks for the info. do you have a list of photographers you may recommend? thank you.

  4. Awesome blog. Great to visit this post!


  5. Wedding is a very special occasion that is why it has to be planned in a very proper way. it is good to take advice from wedding planners as they have proper idea of all the things which are required and how are they to be managed. For me the most important thing is the venue as it has to be very nice so that the other things can be managed according to it. Last weekend i went to my friend's wedding. The venue was very amazing. You can refer here for further information

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